Comparing uniform quotations from several makers: an HR template
Compare uniform quotations from several makers on one sheet covering fabric, approved samples, measuring, schedule and warranty. A practical template for HR.
To compare uniform quotations fairly, put them all on one sheet: same fabric, same style, same quantity, same warranty and schedule. A unit price means something only when each maker is describing the same product; a lower figure that omits the fabric or the warranty is not an advantage. This article offers a template HR and administration teams can use straight away.
The scene: three quotations open side by side
Picture an HR officer who receives three quotations. The first says "premium fabric" without naming the cloth. The second prices per piece, the third per set. Only one mentions making a sample. Placing the three unit prices side by side now compares unlike things: the numbers look comparable but are not. The first step is to ask each maker to supply the missing information in the same format.
A template for placing quotations side by side
The middle column holds the questions for every maker, Mon Amie included; the right column shows how Mon Amie answers, so you can check them against each other.
| Item | Ask every maker | At Mon Amie |
|---|---|---|
| Unit of pricing | Per piece or per set; what each item includes | "From" prices per category; real prices depend on fabric, style, quantity |
| Fabric | Composition; are real swatches provided | Real swatches at the design stage |
| Approved sample | Is a sample made before production | Production only after the client signs off the sample |
| Measuring | Individual or by size | Each employee measured at the office, stored by employee ID |
| Quality control | At which stages | Three stages: cutting, assembly, finishing |
| Schedule | How long; how is progress reported | 4–6 weeks after sample approval, weekly updates |
| Delivery | Where; fitting and adjustment on site | Delivered on site, refitted and adjusted there |
| Warranty | Term, scope, where | Free alterations for 3 years at every showroom |
| Reorders | How do new hires order | From the approved pattern; new staff measured individually |
| Payment, shipping, invoicing | Specific terms | Depends on the contract; Mon Amie confirms during consultation |
Mon Amie Uniform produces uniforms for many kinds of organisation; the photo below shows a project with Viện Phát triển Nguồn nhân lực và Kinh doanh — UEH.
Three ways to misread a quotation
- Comparing unit prices while ignoring the fabric. Two items both called "shirt" can differ in composition, feel and durability after many washes. Ask for real swatches and a written composition.
- Ignoring later costs. Alterations when someone's build changes, extra orders when staff join, re-measuring from scratch every batch: none of this is in the unit price, but all of it happens. Ask whether measurements are stored and how long the warranty runs.
- Forgetting the schedule. A late delivery can miss a hiring wave or an opening date. Ask whether the clock starts at contract signature or at sample approval.
A simple scoring method
Use the same table: score each item from 1 to 5 for each maker, then set your own weight of high, medium or low according to your priorities. A company hiring continuously will weight reorders high; one with a fixed launch date will weight schedule high. Where information is missing, write "unclear" and ask for it rather than guess. Two or three quotations are usually enough to show the range and the different ways of working; more tends to clutter the sheet.
From quotation to process
Mon Amie's formal quotation comes with a proposal after the on-site survey, the first stage of a six-step process that runs to delivery. After delivery, staff can have alterations free for 3 years under the warranty.
You are welcome to set Mon Amie's proposal beside the others: submit your details on our quote page or call 0888.111.118, the same number on Zalo.
Frequently asked questions
Should we compare prices per piece or per set?
Reduce everything to the same item and the same quantity. Mon Amie publishes starting prices by category rather than adding them into a set price, so compare item against item.
Do we need to see real fabric swatches before choosing a maker?
Yes. Photos and descriptions cannot replace the feel of the cloth or a trial fitting. Mon Amie provides real swatches at the design stage and starts production only after the client signs off the sample.
What should we ask about the warranty?
Ask for the term, the scope of alterations and where they are carried out. At Mon Amie, alterations are free for 3 years at every showroom.
How many quotations are enough to compare?
Two or three usually show the range and each maker's way of working. What matters more than the number is that all of them are put on the same sheet of information.
