Uniform measuring day: a sample notice to send to staff
A sample notice announcing the uniform measuring schedule to staff, with a sign-up table and a reminder message. HR only fills in dates and places.
A good notice about uniform measuring answers six questions staff will ask: which day, what time, where, what to wear and bring, what if I am away, and who do I ask. Below are a sample notice, a sign-up table and a short reminder message. HR only needs to fill in the bracketed parts.
When to send it
Send the notice as soon as the uniform sample has been signed off and before measuring begins. The usual sequence is:
- The sample is approved, and HR agrees the measuring date and place with Mon Amie.
- Mon Amie's mobile measuring team comes to your office and measures each employee on your schedule, including outside office hours.
- The notice goes out early enough for staff to plan their work and choose a slot, with a reminder close to the day.
The full notice
Copy it and adjust the tone to your company's style:
NOTICE: UNIFORM MEASURING SCHEDULE
To: all staff of [Company name].
The company is introducing a new uniform. The Mon Amie Uniform team will visit our office to measure each person individually, as follows:
- Date and time: [date], from [start time] to [end time].
- Place: [floor/room].
- Format: each person is measured separately in the slot they have chosen (see the attached table).
When you come: please wear a thin, close-fitting top; bring the shoes you usually wear to work so trouser and skirt length can be measured; and empty your pockets.
If you will be absent, travelling or wish to talk privately, please contact [name, Zalo/phone] before [date] so we can arrange another time.
Colleagues who join after the measuring day will be told separately so that their measuring can be arranged.
Kind regards, [HR and Administration].
The sign-up table
Attach this table and ask staff to choose a slot. The employee ID column matters, because measurements are stored under each ID and people already measured do not have to be measured again for later orders.
| Time slot | Name | Employee ID | Department | Notes |
|---|---|---|---|---|
| [Slot 1] | [Name] | [ID] | [Department] | [Away/night shift/outside hours] |
| [Slot 2] | [Name] | [ID] | [Department] | [Personal needs] |
| [Slot 3] | [Name] | [ID] | [Department] | [ ] |
Group slots by department so no team stops work at the same moment. For the expected time per person, ask Mon Amie when you confirm the schedule. Below is a photo from a Mon Amie uniform project.
A short reminder for Zalo or team chats
Emails get overlooked, so a short message in the team chat usually works better:
Reminder: uniform measuring on [date], [slot] at [place]. Please wear a thin top and bring your usual work shoes. If you have not chosen a slot or cannot attend, message [name].
Common mistakes in the announcement
- Not saying what to wear: staff arrive in thick tops or jackets, measurements drift and sessions overrun.
- One email only: add a chat message or a mention at the team briefing.
- No time slots: a whole department turns up at once, queues build and work stops.
- Forgetting night-shift or off-hours staff: the team can measure outside office hours, so state it and let them book.
- Forgetting people travelling or on leave: keep a separate list for follow-up measuring.
- Quoting a delivery date before it is confirmed: the time is 4–6 weeks after sample approval, covering measuring, making and delivery; ask Mon Amie for dates before announcing them.
From notice to delivery
Measuring is the fourth step in Mon Amie's six-step process, after your company approves the sample; production in the workshop, quality checks at three stages and on-site delivery with fitting and adjustment follow. Everyone is measured at your office through our on-site tailoring service. To request a quotation or book a survey, send your details through the quote page or call 0888.111.118.
Frequently asked questions
How far ahead should the notice go out?
Early enough for staff to plan their work and choose a slot, with a reminder one or two days before. The actual date is agreed with Mon Amie, since the team comes on your company's schedule.
How are night-shift or off-hours staff measured?
Mon Amie's team visits on the company's schedule, including outside office hours. Simply mark these shifts in the sign-up table so suitable slots can be arranged.
What if someone is absent on the day?
HR should list those who are absent and tell Mon Amie early so follow-up measuring can be arranged. The details are discussed during consultation.
Do people measured in an earlier order need to be measured again?
Their measurements are stored under their employee ID for later orders, so they do not. If a person's figure has changed a lot, talk to Mon Amie. New employees are measured individually and the garments are made to the approved sample.
